Case Study
Passage with linked questions
Case Set 1
Case AnalysisPassage
Ramesh Traders is a mid-sized garment manufacturer based in Tiruppur, Tamil Nadu. The firm has been exporting cotton T-shirts to European markets for the past three years. Recently, a buyer from Germany placed a bulk order worth €2,00,000. Ramesh, the proprietor, was unsure about the steps to be followed. He first sent a proforma invoice mentioning prices, quality, and delivery terms. On receiving the confirmed order (indent), he assessed the German buyer's creditworthiness and obtained a Letter of Credit from the buyer's bank. He then secured an IEC number from DGFT, registered with AEPC, and applied for pre-shipment finance from his bank to procure raw materials. The goods were inspected by the Export Inspection Agency before being dispatched to the port.
Question 1: What is a proforma invoice and why does an exporter send it?
- A proforma invoice is a quotation sent by the exporter in response to an enquiry from the prospective buyer.
- It contains details such as price, quality, grade, size, weight, mode of delivery, packing, and payment terms so the buyer can decide whether to place an order.
Question 2: Why did Ramesh obtain a Letter of Credit from the German buyer's bank? What protection does it offer?
- A Letter of Credit is a guarantee issued by the importer's bank that it will honour payment up to a certain amount of export bills drawn on the bank of the exporter.
- It protects the exporter against the risk of non-payment once the goods reach the import destination, making it the most secure method of settling international transactions.
Question 3: Explain the importance of obtaining an IEC number, registering with an Export Promotion Council, and registering with ECGC before exporting.
- IEC (Import Export Code) number obtained from DGFT is mandatory for every exporter and must be filled in various export/import documents; without it, exports cannot legally proceed.
- Registration with the appropriate Export Promotion Council (e.g., AEPC for apparel) is obligatory to obtain the RCMC certificate required to avail government benefits and incentives for exporters.
- Registration with ECGC protects overseas payments from political and commercial risks, and also helps the exporter obtain financial assistance from commercial banks.